Terms and Conditions

Updated: 01/01/2021

You indicate acceptance of these terms and conditions of service by placing an order with Birch Hosting Ltd. These terms and conditions will not be varied for individual customers. 


In this Agreement the following words and expressions shall have the following meanings:

“downtime” means any service interruption in the availability to visitors of the Website;

“intellectual property rights” means patents, trade marks, design rights, applications for any of the foregoing, copyright, topography rights, database rights, rights in know-how, trade or business names and other similar rights or obligations, whether registrable or not in any country;

“Birch Hosting Ltd” means BirchHosting.com

“IP address” stands for internet protocol address which is the numeric address for the server;

“ISP” stands for internet service provider;

“server” means the computer server equipment operated by Birch Hosting Ltd in connection with the provision of the Services;

“the Services” means Web Hosting, domain name registration, email and any other services or facilities provided by Birch Hosting Ltd.

“spam” means sending unsolicited and/or bulk emails;

“virus” means a computer programme that copies itself or is copied to other storage media, including without limitation magnetic tape cassettes, memory chips, electronic cartridges, optical discs and magnetic discs, and destroys, alters or corrupts data, causes damage to the user’s files or creates a nuisance or annoyance to the user and includes without limitation computer programs commonly referred to as “worms” or “trojan horses”;

“visitor” means a third party who has accessed the Website;

Product specifications and details may be found at URL.

Words denoting the singular shall include the plural and vice versa and words denoting any gender shall include all genders.

The headings of the paragraphs of this Agreement are inserted for convenience of reference only and are not intended to be part of or to affect the meaning or interpretation of this Agreement.


The Customer wishes to provide Birch Hosting Ltd with data that will be hosted on Birch Hosting Ltd’s servers and made accessible via the Internet.

Birch Hosting Ltd provides Web Hosting services and has agreed to host the Customer’s data upon the following terms and conditions.


Birch Hosting Ltd shall provide to the Customer the Services specified in their order subject to the following terms and conditions.

The Customer shall deliver to Birch Hosting Ltd the website and the software used in the website which is owned by the Customer, or licensed to him by a third party or Birch Hosting Ltd (“the Customer Software), in a format specified by Birch Hosting Ltd.


Payment methods include credit cards (including MasterCard and Visa), debit cards (including Switch/Maestro) also cheques, bank transfers with prior arrangement on yearly plans

Birch Hosting Ltd do not accept cash or any other form of payment other than those outlined above

Birch Hosting Ltd shall be entitled to charge interest in respect of late payment of any sum due under this Agreement, which shall accrue from the date when payment becomes overdue, a 10% charge will be added or minimum £0.30 to your invoice automatically.

As Birch Hosting Ltd use a number of 3rd party software like CloudLinux, Imunify360, cPanel we cannot guarantee annual payments would be affected by any price increases from 3rd party suppliers. Where we deem this to be unmanageable we would pass the cost on to our customer if you use any of these services.

Birch Hosting Ltd do not provide credit facilities.

From time to time Birch Hosting Ltd may make enquiries on the Customers company, proprietor or directors of the Customers company with credit reference agencies. These agencies may record that a search has been made and share this information with other businesses.

Birch Hosting Ltd provide “Money-Back Guarantee” all hosting plans but do not apply to add-ons. If you want to use the moneyback guarantee then all you need to do is open a ticket and request the refund. The moneyback guarantee can be claimed within 48 hours for a monthly plan or 30 days for an annual plan.  Customers are limited to using the money-back guarantee once. If you cancel a hosting package within the first 12 months and on a monthly or quarterly plan, the full domain price needs to be paid in full.

Pro-rata refunds will not be issued for yearly services that are cancelled before the end of the year.

Should your chosen payment method fail Birch Hosting Ltd will attempt to settle your invoice using any other payment facilities available on your account.

All services will renew until cancelled by the customer. Birch Hosting Ltd emails the customers primary email address prior to renewal of services, it is the customers responsibility to cancel services prior to renewal as no refund can be made once renewal has occurred. Customers must notify us at least 72 hours before a service is renewed if they wish to cancel that service. The cancellation process must be fully completed by you before your account is cancelled.

Once a package becomes overdue, and Birch Hosting has had no communication from the customer the account will be suspended and all services within. If you are running a legacy package that is no longer available, we will migrate you to an identical cost package but cannot guarantee the same functionality.

All services not renewed on time will be suspended after a 2 day grace period. Your site will not be deleted for 30 days, so you can renew your package at any point within this time period. We may be able to restore the account up to 50 days overdue with a £10 restore charge and any overdue payments settled,.

Dedicated servers have to be renewed the day before expiry as there is no grace period. Once a dedicated server expires the files will be removed and no backups will be taken.

Any payments received via PayPal or Credit Card in error due to no cancellation of subscriptions will incur a £0.20p transaction charge for refunds. Unfortunately we cannot refund domain renewals.



Birch Hosting Ltd shall maintain control and ownership of the IP address that is assigned to the Customer as part of the Services and reserves the right in its sole discretion to change or remove any and all IP addresses.

Where Birch Hosting Ltd changes or removes any IP address it shall use its reasonable endeavours to avoid any disruption to the Customer.

When a customer requires extra IP addresses for dedicated over and above what’s supplied, you will need to complete a Ripe form. Filling in this form will not guarantee supply due to the current shortage of IPV4. If you’re purchasing a dedicated server and you require extra dedicated IP addresses we suggest you contact us before you order.

We will not supply above 5 IP addresses to new customer. The customer has to have a live server for at least 1 month before we can review higher volumes, and this will be dependant on satisfying section 5.3


If the Customer requires use of software owned by or licensed to Birch Hosting Ltd (“Birch Hosting Ltd’s software”) in order to use the Services, Birch Hosting Ltd grants to the Customer and its employees, agents and third party consultants and contractors, a royalty-free, world-wide, non-transferable, non-exclusive licence to use Birch Hosting Ltd Software in object code form only, in accordance with the terms of this Agreement. For the avoidance of doubt, this Agreement does not transfer or grant to the Customer any right, title, interest or intellectual property rights in Birch Hosting Ltd Software.

In relation to Birch Hosting Ltd’s obligations under this Agreement in connection with the provision of the Services, the Customer grants to Birch Hosting Ltd a royalty-free, world-wide, non-exclusive licence to use the Customer Software and all text, graphics, logos, photographs, images, moving images, sound, illustrations and other material and related documentation featured, displayed or used in or in relation to the website (“the Content”). For the avoidance of doubt, this Agreement does not transfer or grant to Birch Hosting Ltd any right, title, interest or intellectual property rights in the Customer Software or the Content.

The Customer undertakes that he will not himself or through any third party, sell, lease, license or sublicense Birch Hosting Ltd Software.

Birch Hosting Ltd may make such copies of the Customer Content as may be necessary to perform its obligations under this Agreement, including back up copies of the Content. Upon termination or expiration of this Agreement, Birch Hosting Ltd shall destroy all such copies of the Content and other materials provided by the Customer as and when requested by the Customer.


Birch Hosting Ltd shall use its reasonable endeavours to make the server and the Services available to the Customer 100% of the time but because the Services are provided by means of computer and telecommunications systems, Birch Hosting Ltd makes no warranties or representations that the Service will be uninterrupted or error-free and Birch Hosting Ltd shall not, in any event, be liable for interruptions of Service or downtime of the server.

Birch Hosting Ltd carries out data backups for use by Birch Hosting Ltd in the event of systems failure. Birch Hosting Ltd do not provide data restoration facilities for individual customers. Even though every effort is made to ensure data is backed up correctly Birch Hosting Ltd accepts no responsibility for data loss or corruption.

Birch Hosting Ltd offers support 7 days a week, we guarantee that you will get a response to any ticket or enquiry within 8 hours. Most tickets are responded to within the hour.

Birch Hosting Ltd will change the ticket priority and put on hold any ticket priority that’s misused. The high priority is only used for server or complete website outages.



Please see the respective Acceptable Use policy for the hosting you are intending to purchase.

1. SSD Cloud Hosting

2. cPanel Hosting


The Customer warrants and represents to Birch Hosting Ltd that Birch Hosting Ltd’s use of the Content or the Customer Software in accordance with this Agreement will not infringe the intellectual property rights of any third party and that the Customer has the authority to license the Content and the Customer Software to Birch Hosting Ltd as set out in Clause 6.2.


The Customer agrees to indemnify and hold Birch Hosting Ltd and its employees and agents harmless from and against all liabilities, legal fees, damages, losses, costs and other expenses in relation to any claims or actions brought against Birch Hosting Ltd arising out of any breach by the Customer of the terms of this Agreement or other liabilities arising out of or relating to the Website.


Nothing in these terms and conditions shall exclude or limit Birch Hosting Ltd’s liability for death or personal injury resulting from Birch Hosting Ltd’s negligence or that of its employees, agents or sub-contractors.

The entire liability of Birch Hosting Ltd to the Customer in respect of any claim whatsoever or breach of this Agreement, whether or not arising out of negligence, shall be limited to the charges paid for the Services under this Agreement in respect of which the breach has arisen.

In no event shall Birch Hosting Ltd be liable to the Customer for any loss of business, loss of opportunity or loss of profits or for any other indirect or consequential loss or damage whatsoever. This shall apply even where such a loss was reasonably foreseeable or Birch Hosting Ltd had been made aware of the possibility of the Customer incurring such a loss.


This Agreement will become effective on the date the service is ordered and shall continue until terminated by either party in writing of its intention to terminate the Agreement.

Birch Hosting Ltd shall have the right to terminate this Agreement with immediate effect by notice in writing to the Customer if the Customer fails to make any payment when it becomes due.

Either party may terminate this Agreement forthwith by notice in writing to the other if:

the other party commits a material breach of this Agreement and, in the case of a breach capable of being remedied, fails to remedy it within a reasonable time of being given written notice from the other party to do so; or

the other party commits a material breach of this Agreement which cannot be remedied under any circumstances; or

the other party passes a resolution for winding up (other than for the purpose of solvent amalgamation or reconstruction), or a court of competent jurisdiction makes an order to that effect; or

the other party ceases to carry on its business or substantially the whole of its business; or

the other party is declared insolvent, or convenes a meeting of or makes or proposes to make any arrangement or composition with its creditors; or a liquidator, receiver, administrative receiver, manager, trustee or similar officer is appointed over any of its assets.

Any rights to terminate this Agreement shall be without prejudice to any other accrued rights and liabilities of the parties arising in any way out of this Agreement as at the date of termination.

On termination all data held in the customers account will be deleted.


Birch Hosting Ltd may assign or otherwise transfer this Agreement at any time.


Neither party shall be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God, strikes, lock outs, accidents, war, fire, the act or omission of government, highway authorities or any telecommunications carrier, operator or administration or other competent authority, the act or omission of any Internet Service Provider, or the delay or failure in manufacture, production, or supply by third parties of equipment or services, and the party shall be entitled to a reasonable extension of its obligations after notifying the other party of the nature and extent of such events.


If any provision of this Agreement is held invalid, illegal or unenforceable for any reason by any Court of competent jurisdiction such provision shall be severed and the remainder of the provisions hereof shall continue in full force and effect as if this Agreement had been agreed with the invalid illegal or unenforceable provision eliminated.


Any notice to be given by either party to the other may be sent by either email, fax or recorded delivery to the address of the other party as appearing in this Agreement or such other address as such party may from time to time have communicated to the other in writing, and if sent by email shall unless the contrary is proved be deemed to be received on the day it was sent or if sent by fax shall be deemed to be served on receipt of an error free transmission report, or if sent by recorded delivery shall be deemed to be served 2 days following the date of posting.


This Agreement contains the entire Agreement between the parties relating to the subject matter and supersedes any previous agreements, arrangements, undertakings or proposals, oral or written. This Agreement may be updated without notice.


This Agreement shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.


Domain names are not deemed to be successfully registered until they appear in the relevant whois database of the top level domain name registrar. In the event that a domain name is unavailable when we attempt to register it Birch Hosting Ltd will provide a full refund for that domain name.

All domain registrations with a .uk prefix to the customer will be entering into a contract with Nominet Uk please refer Nomint UK T&C’s HERE

All .UK, .CO.UK, .ME.UK and .ORG.UK prefix domains need to be active to manage or transfer out. We do not charge to transfer out ACTIVE domains.

All .UK domains (.uk, .co.uk, .org.uk and .me.uk ) are free to transfer in and exempt from the years registration extention.

Once registered refunds may not be available, as domain names are classed as digital goods.

Domain names need to be renewed before the expiry date to ensure no loss of service, or potential loss of domain.

All domains have a grace renewal period of 30 days, and it will not cost you anymore to renew with the exception of .EU domains that once they have expired there is a redemption charge between £60 – £250 to renew.

All gTLD (non country code) domains are bound by the Enom or Resellerclub terms of service including the transfers of such domains.


Please see our Privacy policy


Commission earned via the affiliate programme will only be paid by using a valid Paypal or UK bank account. It is the customers responsibility to ensure they have this facility. In the event of the customer not being able to obtain this facility then no commission will be paid, and i will be offered as a credit in their client area.

Affiliates can only generate discount codes so they can be used to acquire new customers. (If Available)

Affiliates are not allowed to use their own generated codes, the codes used are for new customers only.

In the event of any changes to the affiliate program system wise we will always guarantee a minimum of 2 years or 24 monthly affiliate payments after the customer signup.

Affiliates will only get credit on new accounts with new customers that have been registered under 30 days, after this point the affiliate link will not be credited for the sale of new orders as the client is already a Birch Hosting Customer.

Affiliates must login to their account at least once every 3 months to keep their account active if you have no products or services, failure to do so will result in the closing of the account and loss of commissions. Affiliates with Hosting or domains in their account this restriction doesn’t apply.


Please see our Privacy Policy

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